Bookkeeping & Financial Reporting
Veterinary bookkeepingand financial reporting
We connect the income data in your practice management system to the expense data in QuickBooks and reconcile both to the AAHA Chart of Accounts, so your monthly financials show margin by revenue center.
The problem
Where your numbers live today
Your practice management system tracks revenue by service line. QuickBooks tracks expenses by tax category. The two were built for different jobs and were never designed to talk to each other, which is why most veterinary profit and loss statements reconcile perfectly and still answer very little.
Source 01
Practice management software
- Professional services
- Pharmacy & dispensed
- Diagnostics & imaging
- Surgery & dentistry
- Boarding & grooming
Source 02
QuickBooks Online
- Vendor invoices
- Payroll & benefits
- Facility & occupancy
- Equipment & supplies
- Administrative expense
Reconciled to the AAHA Chart of Accounts
Income and expenses are grouped under the same service categories, so margin by revenue center appears directly on the financials instead of in a separate analysis.
| Revenue center | Revenue | COGS | Margin |
|---|---|---|---|
| Professional services | 412,900 | 38,100 | 90.8% |
| Pharmacy & dispensed | 198,400 | 142,700 | 28.1% |
| Diagnostics & imaging | 151,200 | 34,600 | 77.1% |
| Surgery & dentistry | 176,800 | 52,300 | 70.4% |
| Boarding & grooming | 64,500 | 49,900 | 22.6% |
Illustrative figures. The categories are the same ones your reports will use.
Monthly process
How the month runs
The same six steps happen in the same order every month. You complete one intake form on the first. We handle everything after that and deliver finished financials.
Intake request
We send a short intake form on the first of the month. It is the only item that requires your time.
Vendor invoice review
We pull invoices from all major vendors and split cost of goods sold into the correct AAHA categories.
Income categorization
We take the income report out of your practice management system and map each dollar to its AAHA category.
Transaction categorization
Remaining transactions are categorized and every account is reconciled against its statement.
Quality review
A second reviewer checks each line item for accuracy before the reports are finalized.
Reports delivered
Finished financials are delivered to you, formatted consistently month over month.
Your account manager
One dedicated point of contact who works on your practice every month and knows its history.
Systems
QuickBooks Online alongside whichever practice management software you already run.
What it answers
Whether your margins are right on each product and service you sell.